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Yale Summer Session Programs Abroad

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Passports and Visas

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Check Passport expiration date, secure your visa (if necessary), and photocopy important documents.

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Pre-departure Requirements

Congratulations on being admitted into a Yale Summer Session (YSS) Program Abroad! Please review carefully the important information below and complete any requirements by the deadlines listed.

TOC: Pre-departure Requirement Checklist

Important Deadlines

Date Action
April 1 Deadline to Have a Valid Passport + Submit All Required Forms 
May 1 Deadline to Review Online Pre-Departure + Submit Travel Itinerary

Review YSS Policies ​and Regulations

You are responsible for reviewing Yale Summer Session policies regarding:

  • Admissions
  • Academics 
  • Attendance
  • Housing

Link: Yale Summer Session Policies and Regulations

If Needed, Request Disability-Related Accommodations Abroad

If you will need accommodations while abroad for a learning or physical disability or a mental health condition, please contact Yale's Office of Student Accessibility Services (SAS) by April 28. If you are not currently registered with Yale's SAS, please register prior to April 28. Yale's SAS will work closely with the program to facilitate necessary accommodations to the extent possible.

Link: Disability-Related Accommodations

Understand YSS Programs Abroad Financial Information 

Familiarize yourself with your program costs, payment information, and funding options in order to budget for your experience abroad. 

As a reminder, you have been charged two non-refundable fees, a $150 Administrative Fee and a $200 Program Deposit, to hold your place in the program, and to cover administrative and program fees incurred in setting up program logistics. 

If you wish to withdraw from your program, contact studyabroad@yale.edu and indicate the reason. Please be aware that you may be responsible for additional program charges depending on the date of your withdrawal.

Link: YSS Programs Abroad: Costs, Payment Information, and Funding


Ensure You Have a Valid Passport & Visa 


If you do not already have a passport, you should apply for one as soon as possible. If you do have a passport, be sure to check the expiration date. For many countries, your passport must be valid for at least six months beyond the last day you plan to be in the country. If your passport expires before that date, you will need to renew it.

You must have a valid passport in your possession by April 1 for YSS Programs Abroad. Please plan accordingly, as it can take an average of 6-8 weeks for passport applications to be processed. Do not wait until Spring Break to apply for or renew your passport.


Visa requirements vary by host country and country of citizenship. It is your responsibility to determine if you need a visa. If you'll need one, please be aware that you may be required to apply in person and should schedule an appointment with the appropriate embassy as soon as possible in March for a May appointment. Appointment times fill quickly and you should not put this off until the last minute! You must contact studyabroad@yale.edu to request supporting visa documentation at least two weeks before your visa appointment.

If you are an international student, make sure your U.S. student visa documents are in order before requesting a visa for the YSS Program Abroad. You are advised to apply for your program visa while within the United States, if possible, rather than in your home country.

Link: Information and Resources for Passports and Visas

Submit All Required Pre-departure Forms 

Available in your MyCIPE account, required forms are due by April 1.

Attend the Pre-departure Orientation Meeting

You will receive an e-mail from MyCIPE with the date and time of your required pre-departure orientation meeting with your faculty leader(s). These meetings are generally scheduled to occur in April. All Yale students are expected to attend; if you cannot join the meeting due to a class conflict, notify studyabroad@yale.edu immediately. Students from other campuses should contact the faculty leader(s) directly for an electronic copy of the course syllabus and to ask any specific academic or arrival questions.

View the Mandatory Online Pre-departure Orientations

There are three sections of the online presentation, linked below. It is your responsibility to review all this information in detail no later than May 1. Some information will be useful to revisit, either while abroad or when you return, and we encourage you to come back to these presentations at any time.

Link: Travel Documents, Finances, and Forms

Health & Safety: To Dos

Cultural Considerations

Submit Your Travel Itinerary 

You are responsible for making your own travel arrangements independently. Your student guidebook will include the date you are expected to arrive abroad and other pertinent arrival information, such as a specific arrival time window or the nearest airports and/or train stations. Consult your program guidebook prior to making any travel arrangements.

Once you have confirmed your travel reservations, be sure to complete the Student Travel Itinerary form in your MyCIPE account no later than May 1. (Note: This is the only required form due after April 1.) Your travel itinerary information is collected to locate you in the event of a travel delay at the start of the program and to inform on-site coordinators of your departure details.

Record Your Travel Plans in the Yale Travel Registry

The Yale Travel Registry is a centralized database that monitors the travel of Yale students, faculty, and staff around the world in order to be able to reach you in the event of an emergency.

Point: Yale Travel Registry

The Yale Travel Registry is part of Yale’s International Toolkit, which provides detailed pre-departure information and steps, including:

  • Obtaining a passport, and if needed, a visa
  • Learning about your safety and security coverage through International SOS
  • Ensuring that you have adequate international health insurance coverage
  • Scheduling a health consultation for any needed vaccinations or medications
  • Knowing what to do in case of an emergency

It is your responsibility to visit the Toolkit well in advance of your study abroad program, and to fulfill any required steps before leaving campus. 

Note: Additional health and safety related information is available on Yale's Study Abroad website. You are responsible for all of the information included in the Health & Safety section. This information is also outlined in the Health and Safety Online Pre-departure Orientation.